What are the characteristics of planning? 9 characteristics of effective and good planning


Planning can be defined as a procedure that decides today what and how to do in order to achieve the desired goals. Planning is an inevitable part of every organization. Being the first among management functions, managers need to formulate effective plans to ensure effective performance in the workplace and achievement of objectives in an efficient manner. The following are the characteristics of planning and its advantages.

Characteristics and nature of planning

Planning is the basic function of management. Focuses on the future of work. It sets goals to be achieved in the future and chooses the best course of action to take to achieve the set goals. It also involves many activities such as analysis and decision making regarding technical personnel, financial and other elements essential to carry out the predetermined course of action. The following are the characteristics of the layout:

Planning characteristics are components that define the nature of planning and contribute to showing the required output of any plan and product when we do the good planning process.

Here are the most important planning characteristics that make the planning process something special.

  • Planning is an essential management function
  • Planning is widespread
  • Planning focuses on goals
  • Future oriented
  • selective process
  • intellectual process
  • ongoing process
  • Increases efficiency
  • Flexibility

Planning is an essential management function

Planning is the basic function of management. It precedes all other management functions. Without defining the objectives to be achieved and the line of action to be followed, there is no sense in organizing, leading or controlling the activities of the organization. In fact, all other management functions largely depend on planning. Puts all other functions to work. Hence, it is the basic function of management.

Planning is pervasive in all sectors

Planning is a widespread activity. Managers at all levels of the organization perform the planning function. However, the nature and scope of planning may differ at different levels of management, top management takes care of strategic planning. Middle and lower management are concerned with administrative planning and operational planning respectively.

Focus on goals

Focusing on goals is one of the characteristics of planning within an organization. It clearly defines the main course of action to achieve the objectives. The activities of all members of the organization should focus on carrying out the plans. Therefore, the plan will become useless if it cannot contribute positive guidelines for achieving the goals

Planning also identifies actions that will lead to the desired goals quickly and economically. Planning is inconceivable without goals.

Orientation towards the future

Among the most important characteristics of planning is future orientation because it is done for the future. He decides in the present what to do in the future. Depends on Forecasting The plan is a compilation of forecasts. Thus, planning is based on farsightedness, which is forward looking in nature.

Planning is a selective process

In order to achieve a set of goals, there are a number of alternatives available to the enterprise. Planning is basically a process of selecting among the alternatives. It is concerned with decision making related

  • what to do
  • How is it
  • When it is done, and
  • Who will be done.

Planning is an intellectual process

Planning is an intellectual process involving creativity. thinking and. imagination. Managers have to consider different courses of action, detail the pros and cons of each course of action, and then decide which course of action works best for them. It is not just guessing but it involves rational thinking. It requires the mental ability to think before acting.

Planning is a mental act. It needs creative thinking, sound judgment, imagination, insight, intelligence and fair judgment. Planning requires thinking about what, how, when, who, etc. The manager has to consider various alternative courses of action and their impact before formulating the plan. Only an experienced and intelligent manager can formulate an effective plan.

Planning is an ongoing process

Planning is a continuous and never ending process for a manager in the organisation. The manager plans on the basis of some assumptions which may not be realized in the future. Therefore, he has to keep adjusting, revising and amending plans in light of the changing environment. A manager cannot plan once for all.

When an organizational goal is achieved, a new plan is made to achieve the future goals of the organization. The business environment will be changed according to the changing environment. Therefore, the plans must be kept up to date to adapt to the changing environment of the business.

Planning increases efficiency

planning aims to Increase the efficiency of the organization on all levels. The guiding principle of a good plan is maximum production and profit at minimum cost. Planning helps in using resources and reducing waste. In planning, the manager evaluates the alternatives on the basis of competence. Hence, the concept of efficiency is implicit in planning.

The plan must be doable. It should not be limited to paperwork. Its result can only be obtained after implementation. The plan must be formulated in such a way that it can be implemented properly. Therefore, overly ambitious and impractical plans should be avoided.

Cost and benefit is an important component of environmental change. It aims to increase the efficiency of the organization’s work by identifying Course of action. Only proper planning can help in achieving the organizational goals through minimum effort and cost. It clearly defines where we are and how we should get to the destination.

Flexibility

One of the most important characteristics of planning is flexibility, plans should be formulated in such a way as to make them adjustable in any circumstances. It may be difficult to implement a similar plan today in the future. It may be affected by many environmental factors. These environmental factors include both the inside and the outside. Therefore, there must be a requirement for modification and revision of the plan on the basis of changing environment.

Why is planning important in life?

You might think that planning is only for those who are planners by nature. However, it is also important for those who are more spontaneous and have a shorter attention span. Planning is essential to success in life because without it you will likely feel overwhelmed and not know what to do first.

You can use planning for everything in your life, from tackling work tasks, to planning fun vacations, to cleaning and organizing your home. Planning helps you prioritize what needs to be done at any given time, as well as knowing which tasks are most urgent and which ones can wait.

Planning helps you Decision making skills You have by weighing the pros and cons of the problem at hand. It can also be helpful in getting along with others (have you ever made a plan for a difficult conversation?). These seven qualities of a good planner will benefit you in all areas of your life.

What qualities are needed to be a good planner?

A good planner is detail oriented with structured features

A good planner should be able to see the big picture as well as the small details.

They also need to be detail oriented enough to be able to ensure that all their tasks are completed on time and efficiently.

A good planner can take a large project, whether it’s for work or something around the house, and break it down into manageable chunks.

A good planner is sympathetic and proactive

When you plan a project, it’s more than just getting all the tasks done. You need to think about how your team members will feel when they complete these tasks.

A good planner understands that emotions, good or bad, can have a huge impact on how well a person responds.

A good example of this is having the characteristics of effective parenting when disciplining a child. If not, you can make the child feel slighted and not respond the way the parent was hoping.

A good planner has a positive attitude and works smoothly with others

A good planner is someone who sees the bigger picture and, in this way, has the ability to be positive and work well with others. They are able to handle working on different projects and don’t get discouraged easily.

They also need to be able to handle notes well in order to come up with ideas for their creativity.

A good planner will always maintain his position Positive mindset Even when the going gets tough. They know it’s just as important to be able to collaborate with others as it is to have creative ideas because they know you can’t do anything alone.

A good planner has strong communication skills

It is important for a good planner to be able to relate to people. This means that they must have strong interpersonal skills and be able to communicate their ideas well.

A good planner can keep his cool in any situation and mitigate risks by thinking ahead.

They must also be able to present their ideas in a way that others can understand. It is important for them to not only know what the idea is, but also how it will benefit the specific person they are talking to.

A good planner is flexible in his approach to planning

A good planner keeps themselves informed of new productivity trends and hacks, but knows when to use them and when to stay on track. They understand the importance of organization and know how to use their time effectively.

If your routine isn’t working, a good planner will be able to use a daily routine worksheet to work backwards and find the problem – then create your perfect routine.

A good planner has the ability to focus

A good planner needs to be able to focus during the planning phase, but also have the ability to focus and remain consistent during the execution phase.

Whether you’re planning to clean your house or pack for a vacation, you need to be able to focus on actually creating your plan, as well as following through on your plan, because who wants to arrive on an amazing vacation, only to realize you forgot your bathing suit (or your shoes)?

One thing that helped me focus (and relieve stress in the process) was doing a mental dump.

A good planner is a practical person

One of the most important parts of being a good planner is being a hands-on person.

Everything from budgeting to organizing to parenting requires a certain degree of practicality. The ability to take a pragmatic approach to life will help you set reasonable goals and stay sane in the process.

However, being practical is not always seen as a “fun” quality.

If you know a practical person, you may have a hard time finding practical gift ideas. Or, if you are not a practical person, you may have a hard time trying to rein in your spontaneous personality in favor of a more practical approach.

Over time, as you practice planning and following these characteristics of a good planner, you will find that you will naturally become more practical.

common questions

What is the relationship between planning and management?

Planning is the primary function of management which plays a pivotal role in coordinating all other functions of management. In the real sense, the execution of all other managerial functions such as organizing, staffing, directing and controlling depends on planning. In other words, planning sets the framework for other management functions. And the manager can think of carrying out other functions only after defining the strategic plans.

What are the types of planning?

Planning is a formal process and schedule for completing work. Every organization should prepare a plan to achieve a predetermined objective in due time. However, the types of plans depend on the nature and size of the organization.

These plans can be prepared either for a short period or for a long period and can be prepared by the top management or the operational level management. The following are the bases for classifying organizational plans (types of planning):

based on hierarchy
based on usage
based on flexibility

What are the characteristics of planning?

The most important features of planning are:
+ Planning focuses on the goal
+ Planning is the basic function of management
+ widespread activity
+ Planning is future oriented
+ Planning is an ongoing activity
+ Planning is intellectual action
+ Flexibility
+ Efficiency and economy
+ Hits

What is planning?

Planning is the first and foremost function of management which involves defining vision, mission, goals, objectives, etc. Planning is the basic function of management. It sets goals to be achieved in the future and chooses the best course of action to take to achieve the set goals. It also involves many activities such as analysis and decision making regarding technical personnel, financial and other elements essential to carry out the predetermined course of action.

What are the functions of management?

Management functions are planning, organizing, staffing, directing and controlling. Planning is the first function in all levels of management and is involved in all management functions. So it is termed as the core of management.





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